I have a venue coordinator, do I still need day of coordination services?

I definitely recommend one, your venue coordinator is going to be helpful on the day of the wedding and will assist the maitre’d with situations that are specific to the venue. However, they generally cannot assist in services prior, during or after that do not relate to the venue (church or ceremony getting ready, DJ arriving on time, florist setup/breakdown etc.) making sure all your vendors arrive at the venue on time, or that your personal items arrived with you to every location and that all your design décor is set up appropriately. If family needs to be gathered for pictures and hair makeup touch ups need to be done. We are there for BOTH of you for the entire day!

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When should we start planning our wedding/event?

Answer: It’s ideal to start planning at least 12-18 months in advance. This allows enough time to secure your preferred venues, vendors, and plan all the details without feeling rushed. However, if your wedding date is sooner, we can help you plan in less time! Those are the benefits of a seasoned event planner!

 

How much should we budget for our wedding/event?

Answer: The budget varies based on location, guest count, and the level of luxury you desire. The average U.S. wedding costs around $30,000, but some couples spend more or less. The average Event varies on personnel and décor. We’ll work with you to create a budget that suits your vision while helping you prioritize what’s most important for your day.

 

How do we choose the right wedding/event venue?

Answer: Consider your style, guest list size, and budget. Think about whether you want a traditional or non-traditional setting. Visit multiple venues, and pay attention to the vibe and amenities each offers. It’s also helpful to check availability for your desired wedding date! Wedding Planners also have some pull at wedding venues which can save you tons on your dream venue!

 

How many guests should we invite?

Answer: Guest list size depends on your budget and the venue capacity. Typically, wedding couples invite around 100-150 guests, but this varies, especially in events. Start by making a list of your must-invite people, then refine it based on the space and budget.

 

Do we need to hire a wedding/event planner?

Answer: Hiring a wedding/event planner is highly recommended if you want a stress-free experience and someone to keep your budget in check! A planner can help with logistics, vendor recommendations, and ensuring the day runs smoothly. With a wedding planner, you can focus on enjoying the experience while we take care of the details!

 

What is the difference between a wedding/event planner and a wedding/event coordinator?

Answer: A wedding planner typically helps with planning from the beginning stages, including designing the event, selecting vendors, and managing the overall logistics. A wedding coordinator, on the other hand, often comes in closer to the wedding date, helping to execute the final details and ensuring the day runs smoothly.

 

How long does the ceremony usually last?

Answer: Some wedding ceremonies last between 20-30 minutes, some last 1 full hour, but it depends on the type of ceremony and any special rituals. It’s important to make sure your officiant knows your preferences and works with your timeline.

 

Do we need to have a formal sit-down dinner, or can we have something more casual?

Answer: You can absolutely have a casual wedding reception if that fits your style! Many couples opt for buffet-style dinners, food stations, or even food trucks. The style of the meal should reflect your personal taste and the vibe of your event.

 

What’s the best way to choose a theme or color palette?

Answer: Start by considering the season, the venue, and your personal style. Look at inspiration photos, magazines, or even your favorite colors or hobbies to help guide you. Keep your theme cohesive across the invitations, décor, attire, and flowers to make everything feel coordinated.

 

How do we handle our registry?

Answer: Create a registry that includes a variety of items, such as kitchenware, home décor, and experiences (like honeymoon activities). Many couples now also use online platforms that allow guests to contribute to larger funds for things like a down payment or honeymoon. Or you can even do Amazon or a Charity Donation!

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My photographer has a timeline made, do we still need to make another?

Yes, we will be meeting with every vendor and our clients to ensure that the timeline works for everyone. This way everyone is on the same page and we will all be in sync on the big day. Don't worry about this because we handle the majority of it as well!

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Do we need to provide transportation for guests?

Answer: If your wedding is in multiple locations (e.g., ceremony and reception at different venues), providing transportation can help ensure guests arrive on time and safely. For larger weddings or weddings in an unfamiliar area, consider arranging shuttle buses or car services.

 

How do we handle the wedding timeline?

Answer: A wedding timeline is crucial to make sure everything runs smoothly. Start by planning the ceremony, reception, and key events like the first dance, speeches, and cake cutting. A wedding planner can help you create a detailed timeline that works for your wedding day.

 

How much should we tip vendors?

Answer: Tipping amounts can vary, but generally, you can expect to tip 15-20% for services such as catering and $100 - $200 for the DJ or band. It’s important to check your vendor contracts to see if tips are already included, and if not, plan accordingly.

 

What should we include in our wedding invitations?

Answer: Invitations typically include the names of the couple, date, time, venue, and RSVP instructions. You may also include information about the dress code, accommodation options, and transportation details for guests if needed. Be sure to add a personal touch with any additional details!

 

When do we send out wedding invitations?

Answer: Wedding invitations should be sent out around 5-6 weeks before the wedding. Save-the-dates are usually sent out 6-8 months in advance if you have guests traveling long distances or during busy times of the year.

 

What is the role of the bridal party on the wedding day?

Answer: Your bridal party is there to support you, assist with last-minute details, and keep things running smoothly. The maid of honor and best man will also help with tasks like holding the rings or speeches. Their role is to be by your side and ensure you’re as stress-free as possible.

 

What happens if it rains on our wedding day?

Answer: If you’ve planned an outdoor wedding, always have a plan B. Many venues offer indoor alternatives in case of bad weather. If you don’t have an indoor backup, consider renting a tent. Regardless, your wedding day will still be magical no matter the weather!

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